# Archiving

<details>

<summary>Contents of this page</summary>

* [Drive (shared archive)](#drive-archiviazione-condivisa)
  * [Organizational structure](#organizational-structure)
  * [How to use](#greater-than-discord-1)
  * [Access and licensing](#access-and-licensing)

</details>

## Drive (shared archive) <a href="#drive-archiviazione-condivisa" id="drive-archiviazione-condivisa"></a>

### **Organizational Structure**

The shared archive is structured to reflect the organizational system of the working groups, facilitating day-to-day operations and ensuring coherence in content, access, and use.

Main folders include:

* **Administration** *(cross-functional group)*
* **Communication** *(cross-functional group)*
* **Coordination**
* **Artistic Creation** *(project-specific group)*
* **Space Management** *(cross-functional group)*
* **Childhood and Adolescence** *(project-specific group)*
* **Programming** *(project-specific group)*
* **Territorial Research** *(project-specific group)*
* **Vedetta**

A collective folder titled **"Programming"**, organized by year, is maintained. Within this folder, **shortcuts to each project folder** are added, allowing for an overview of all annual projects, which are often cross-group.

### **How to use**

Each group is free to organize its own folder based on operational needs, as long as a shared base structure is maintained. Each group folder should include at minimum:

* **Folder index** (to help with navigation, consultation, and planning)
* **Meeting's notes**
* **Project folder**, with subfolders for each project. Each project folder must include a shortcut to the general **"Projects"** folder located in the "Programming \[year]" folder, to ensure overall traceability of Amigdala's activities.

> ⚠️ **Cross-functional groups** (e.g., Administration, Communication) coordinate with **project-specific groups** to agree on how to manage shared folders.

### **Access and Licensing**

Each group appoints a person responsible for archive maintenance, with the following duties:

* Define the folder’s structure to ensure functionality and accessibility for all group members
* Keep the folder index up to date
* Verify document accessibility and manage any restrictions based on data sensitivity
* Create and maintain links to the "Programming \[year]" folder for each active project


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