Archiving
Drive (shared archive)
Organizational Structure
The shared archive is structured to reflect the organizational system of the working groups, facilitating day-to-day operations and ensuring coherence in content, access, and use.
Main folders include:
Administration (cross-functional group)
Communication (cross-functional group)
Coordination
Artistic Creation (project-specific group)
Space Management (cross-functional group)
Childhood and Adolescence (project-specific group)
Programming (project-specific group)
Territorial Research (project-specific group)
Vedetta
A collective folder titled "Programming", organized by year, is maintained. Within this folder, shortcuts to each project folder are added, allowing for an overview of all annual projects, which are often cross-group.
How to use
Each group is free to organize its own folder based on operational needs, as long as a shared base structure is maintained. Each group folder should include at minimum:
Folder index (to help with navigation, consultation, and planning)
Meeting's notes
Project folder, with subfolders for each project. Each project folder must include a shortcut to the general "Projects" folder located in the "Programming [year]" folder, to ensure overall traceability of Amigdala's activities.
⚠️ Cross-functional groups (e.g., Administration, Communication) coordinate with project-specific groups to agree on how to manage shared folders.
Access and Licensing
Each group appoints a person responsible for archive maintenance, with the following duties:
Define the folder’s structure to ensure functionality and accessibility for all group members
Keep the folder index up to date
Verify document accessibility and manage any restrictions based on data sensitivity
Create and maintain links to the "Programming [year]" folder for each active project
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