# Meetings & documentation

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<summary>Contents of this page</summary>

* [Meetings](#meetings)
  * [Meeting Template](#meeting-template)
* [Documentation](#documentation)

</details>

## Meetings

Meetings are a crucial moment for building shared understanding, exploring ideas, and making decisions.\
To ensure that every voice is heard and that discussions are inclusive and productive, we use **speaking rounds**. This method allows all *compagne* to express their thoughts and concerns in a respectful and structured environment. Speaking rounds foster **equity and effectiveness** in collective processes.

Meetings are **facilitated by a facilitator**, whose role is to support active and inclusive participation, while keeping the group focused on the meeting’s objectives. The facilitator ensures that time is used efficiently and that discussions remain relevant and constructive.

At the end of each meeting, a **summary of key points and decisions** is shared, ensuring that all members are aligned on outcomes and next steps.

Each group defines the **rhythm and timing** of its own meetings.

### Meeting Template

{% embed url="<https://docs.google.com/document/d/1I2e8g5LVCSRcNbzMGQB5V51utwcewlIWlmJwpyRlEDc/edit?tab=t.0#heading=h.xzlztc81gd4j>" %}

## Documentation

To promote **transparency and accessibility**, each group — and especially the *scribe* — is responsible for keeping clear its policies, meeting’s notes, and all key documents and information in the group’s shared **Drive folder**.\
This ensures that every *compagna* has access to the documentation of both the groups she belongs to and those she does not, fostering an open and informed organisational culture.


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